Office Manager

GET TO KNOW US For more than a century, Vista Del Mar Child & Family Services (VDM) has been dedicated to supporting children and families across Los Angeles County through high-quality programs and compassionate care. Our goal is to help children and families build strong foundations that support growth, stability, and meaningful opportunities throughout their lives. Many of the individuals we serve have faced long-standing challenges, and we are committed to meeting families where they are with respect and understanding. Vista Del Mar is guided by values centered on growth, opportunity, fairness, and excellence in service. OUR CULTURE At Vista Del Mar, our work is strengthened by the people we serve and the dedicated staff who support them. We strive to create an environment where everyone is treated with dignity, care, and respect. We recognize that personal experiences and life circumstances shape how individuals engage within their communities, and we actively work to reduce barriers while improving access and outcomes for families. Vista Del Mar is committed to fostering a workplace rooted in care, collaboration, professional growth, and mutual support, where each individual feels welcomed and valued. We believe meaningful action is the foundation of lasting trust. We welcome qualified applicants from a wide range of backgrounds and life experiences. Relevant professional and lived experience that supports effective service delivery to children and families is valued. All employment decisions are based on job-related qualifications, experience, and organizational needs. MISSION: Vista Del Mar provides a trauma-responsive continuum of services to empower children, youth, and families in Southern California to lead fulfilling lives. The Office Manager serves as the operational hub of Vista Village, ensuring the efficient administration of daily business operations while supporting organizational leadership in achieving strategic and programmatic goals. This position oversees administrative operations, facilities coordination, vendor relationships, purchasing, human resources support, and agency-wide initiatives that contribute to a high-performing, mission-driven workplace. The Office Manager acts as a trusted partner to the Vice President and collaborates with program leadership, corporate departments, and community partners to ensure operational excellence, regulatory compliance, and exceptional internal customer service. This position requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced behavioral health environment. Essential Duties and Responsibilities Executive & Administrative Operations Manage the Vice President's calendar, priorities, scheduling, and administrative workflow to maximize organizational effectiveness. Serve as the primary administrative liaison between Vista Village leadership, Vista Del Mar departments, and external stakeholders. Independently compose, edit, and distribute professional correspondence, reports, presentations, and other executive communications. Coordinate leadership meetings, including agenda preparation, meeting logistics, minute taking, and follow-up on action items. Maintain organizational records, department files, and operational documentation with accuracy and confidentiality. Office & Operational Management Oversee the daily operations and administrative functions of the Vista Village office to ensure efficient workflow and exceptional customer service. Develop, implement, and continuously improve office procedures and operational systems that enhance productivity and service delivery. Manage office inventory, equipment, supplies, and product distribution while ensuring cost-effective purchasing practices. Prepare, process, and monitor purchase orders in accordance with agency procurement policies and budgetary guidelines. Coordinate operational needs with Vista Del Mar's executive and corporate departments to support agency-wide initiatives and seasonal ac