Office Manager

Appodeal is a dynamic US-based product company with a truly global presence. We have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world. Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space. Why Appodeal? At Appodeal, we’re more than just a company—we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses! We take pride in our cutting-edge product and our internationally dispersed team of talented professionals. Here’s what we value, and what we hope you do too: Continuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers. Making an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry. Solving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors. Enjoying the Journey: We believe in having fun while working toward our goals. About the Role We're hiring an Office Manager to join our Parkland office. As an Office Manager you keep this place running: the daily condition of every room and system, the vendors and the landlord, food and supplies, the equipment and screens, the logistics of every visit, and the calendar of events that gives the office its social life. There is also a building job inside this one - nothing here is automated yet. There is no tool that reorders supplies, chases vendors, reminds you about birthdays, restarts the screens or passes the team's feedback to our chef, and the office's own reporting is put together by hand. Setting that up is part of the role, and a good place to start is an automatic count of the things that were not caught in time. What stays with a person is everything that needs someone in the building: walking the space before the day begins, being there when the AC technician arrives, setting up a room, welcoming a visitor, noticing the thing no system is watching. If you enjoy shaping things that are still taking form, there is plenty of room here. Key Responsibilities 1. Daily condition of the office Walk the building every morning before core hours against a documented checklist: every room, plus electrical, Wi-Fi and technology, plumbing, access and air conditioning. Turn anything failing into a task for the handyman or a vendor ticket the same morning. Keep the kitchen, bathrooms, gym and outdoor areas to our standard, with a little buffer on the items people notice straight away. 2. Vendors, landlord and repairs Choose and manage the vendors the office works with: air conditioning, pool, landscaping, electrical, gate, security, cleaning and grounds. See every ticket through to a close: an owner, a date, someone on site for the visit, a check that the work was done well, and the invoice filed. Hold the relationship with the landlord for repairs and payments, and support a lease renewal or a possible office move. 3. Equipment and technology Own the state of the office equipment: screens and dashboards, the video portal, meeting-room AV, and access credentials. Work closely with the on-site handyman, who is hands-on with much of the technical setup and systems, while remaining the person who owns the overall picture. 4. Food, kitchen and supplies Send meal counts to the office chef on schedule and adjust them as the week changes. Order supplies for the kitchen, bathrooms, gym, laundry and printing, and keep stock ahead of demand. Choose office food suppliers and catering, including finding alternatives when the team's feedback points that way. 5. Leadership sessions, QBRs and visitors Run the ground logistics for every visit: rooms, AV, meals through the day, arrivals and access. Get in touch with each visitor beforehand with the address, hotel options, timings and what to expect on site. Put the whole logistics plan in the calendars of the visitors. 6. Team calendar, events and culture Plan the year ahead: birthdays, seasonal holidays and office decoration, Friendsgiving, Christmas and gift exchanges, with the lead times each of them needs. Organize team activities people actually want — wakeboarding, cooking classes, concerts and similar — and company volunteering, where employees give their time. Partner with the office managers in Poland and Spain on shared events and practices. 7. Automation and measurement Set up and run the office's own reporting, including a count of the issues that were not caught in time, produced automatically rather than by hand. Automate the repetitive coordination: reordering, reminders, vendor scheduling, equipment checks, and feedback between the team and the chef. Keep the office standard, vendor register and documentation up-to-date in Confluence. 8. Budget and spend Track office spend, keep purchases within agreed limits, and flag where the office is overpaying. Act straight away in an emergency within an agreed limit, and route larger commitments through your manager. What We're Looking For Three or more years in office management, facilities, executive support or hospitality , with direct experience running a site or a residence to a high standard. Evidence of having owned a place end to end — a vendor tracker or system you built, a budget you held, an event you ran from start to finish for senior people. Hospitality sense and exceptional attention to detail. You look at a catered table and see that it needs plates, napkins, serving spoons in each dish, drinks and ice, without anyone mentioning it. Real comfort with AI tools . Practical hands-on use of AI tools in office, facilities or executive-support work: which specific workflows you improved, what results it produced, and how you checked the output was right. Comfort working with numbers and dashboards. You can pull together spend and office data, check it, and explain simply what it shows to someone who has not looked at it. Follow-through without reminders. You close loops nobody is watching. Proactive planning in weeks and months, not days. Clear, warm communication, including wi