Office Administrator & HR Operations Specialist

Start: ASAP Type of Contract: Full Time / Permanent About Submer: Submer designs and delivers end-to-end AI datacenter infrastructure built around industry-leading liquid cooling. We help organizations scale AI beyond the limits of traditional datacenters by enabling higher density, greater efficiency and lower environmental impact – accelerating time-to-AI from first deployment to full production. What impact you will have: The Office Administrator & HR Operations Specialist coordinates office operations and key HR administrative functions, including employee lifecycle processes, payroll coordination, HR systems, and vendor relationships. This role independently manages assigned processes, resolves operational issues, identifies improvements, and works with internal stakeholders and external providers to support business needs. What you’ll do: Office Administration & Front Desk Manage front desk operations, including greeting visitors, answering calls, coordinating visitor arrangements, and maintaining a professional office environment. Oversee day-to-day office operations, including supplies, equipment, deliveries, vendors, and general office needs. Coordinate meeting logistics, scheduling, and other administrative activities. Manage assigned office projects and recommend improvements to administrative processes and resources. HR Administration & Payroll Support Coordinate employee onboarding and offboarding, ensuring required documentation, schedules, and administrative steps are completed. Oversee employee records and HR systems, ensuring accurate and timely updates and consistent recordkeeping. Coordinate timekeeping and payroll administration, reviewing payroll inputs, identifying discrepancies, and working with managers and providers to resolve issues before submission. Serve as an initial resource for employee administrative questions and coordinate appropriate follow-up. Monitor HR processes and documentation for gaps or inconsistencies and recommend improvements. Coordinate with external HR, payroll, and benefits providers to resolve administrative issues and support effective service delivery. Maintain the confidentiality of employee information, payroll data, and HR documentation. General Administrative Support Coordinate scheduling, document preparation, data entry, and other administrative projects as needed. Track outstanding administrative matters and coordinate follow-up with relevant stakeholders. Evaluate office and HR workflows, recommend process improvements, and implement approved changes. Provide flexible administrative support as business needs evolve. What you’ll need: <li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symb