Director of Payroll and Retirement Plan Compliance

The Director of Payroll and Retirement Plan Compliance ensures the efficient and effective operations of the organization’s payroll function in a multi-location, multi-state environment which includes players, exempt, non-exempt, temporary workers, independent contractors, and union employees. ESSENTIAL FUNCTIONS: The Director of Payroll and Retirement Plan Compliance position will have daily responsibilities including, without limitation, the following: Payroll Processing Lead and oversee all payroll processing and related activities Supervise payroll staff in execution of the payroll process Liaison with staff members, including executive management, on payroll information and requests (i.e. out of state taxation, fringe benefits, etc.) Maintain an understanding of the current Collective Bargaining Agreement as it relates to player and staff payroll implications Verify a variety of payroll related information such as timesheets, direct deposits, wage garnishments and benefit deductions Prepare/review manual tax calculations deducted from paychecks regarding city/state withholding requirements for players and staff that perform services on trips made to “away games” Responsible for managing automated process of remitting payroll taxes and the processing of all federal, state, and local withholdings, as well as unemployment taxes, and the quarterly 941 submissions and W-2 generation Interface with payroll service vendor to resolve problems and address issues as they arise, while working in partnership with HRIS system owner. Additionally stay up-to-date with system updates and technology trends in the payroll industry. Manage all tasks necessary to accomplish the organization’s payroll processing objectives, including maintaining relationships with internal stakeholders and external auditors Perform periodic internal audits of various payroll areas Retirement Plan Compliance Ensure compliance with all payroll related benefit deductions, including ERISA benefit regulations, specifically: Test 401k eligibility and match for each pay cycle Administer, test and audit player 401k plan Review pay cycle for appropriate IRS limits on applicable benefits (H.S.A, F.S.A, 401k, etc) Test file feeds to/from outside vendors as appropriate to ensure changes are captured in pay cycle, in partnership with HRIS system owner Ensure plan year-end and calendar year-end reconciliations are performed Collaborate with third party retirement plan vendors for any regulatory changes, plan changes, etc., in partnership with the People Team Ensure 401k plans are following applicable plan documents Test new benefit rates implemented during the open enrollment process, in partnership with the People Team Work with the People Team on eligibility and ongoing employee changes as it relates to payroll Lead role with 401k and Workers’ Compensation annual audits Strategy and Planning Develop uniform and consistent payroll policies, practices and procedures Recommend improvements and modifications as needed Use the payroll/HRIS platform to obtain accuracy and efficiency over the payroll process Develop a corporate payroll strategy including planning, communications and marketing of the payroll function and related services within the organization Research and prepare management reports Other Provide appropriate direction to players and their respective financial advisors regarding withholding policies, including during evening hours and weekends Attend administrative player meetings as requested to present appropriate payroll information Assist with annual NFL audit on payroll testing and reporting needs Log and respond to all state payroll tax request notices, and lead payroll audits as incurred Ensure annual IRS updates are implemented and tested in HRIS system, in partnership with HRIS system owner Maintain current knowledge of, and compliance with, all applicable state, federal and local wage laws and regulations Prepare monthly journal entries to the general ledger <li style="font-family: helvetica, ar