Coordinator, Office Services

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve. Excel Sports Management is an Equal Opportunity Employer (EOE). Position Summary: Excel Sports Management seeks a Coordinator, Office Services, to aid our growing organization as the first point of contact at our West Hollywood Office with all processes related to office operations and logistics . The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service . The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment. Essential Duties & Responsibilities: Will be the main point of contact in the West Hollywood Off ice managing the reception desk, responsible for greeting all visitors and acting as a point of contact for all general office requests Own the day-to-day maintenance of common areas ensuring they are organized and neat fashion, including conference rooms, kitchen, municipal and storage areas. Support colleagues in planning in-office meetings, conference room set- up , refreshment orders and resources. Positively influence company culture and employee morale by organizing engagement activities including happy hours, company parties, internal events and meetings. This may often be in collaboration with the HR team. Review and distribute incoming and outgoing mail, including but not limited to Fan Mail, USPS and FedEx packages. Manage the inventory and ordering of: Office supplies including stationery, printing materials, IT accessories, health & safety supplies, etc Pantry supplies including paper products and cleaning supplies Group meals and catering orders Pantry snacks and beverages Will work closely with HR, to ensure that all new hires are provided the proper building and security access. Manage office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards. Create and maintain office guides, processes, and procedures Will track and report office related expenses. Will provide administrative support to senior leadership as needed. All other duties as assigned. <span data-contrast="n