Administrative Assistant IV

At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most. Administrative Assistant IV We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor. What You’ll Do Support two Senior Executives with their respective administrative needs Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting) Managing executive schedules to ensure sufficient time for task completion Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items Event coordination, including team operations for team building events and working onsite/offsite meetings Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning. Partner with the Leadership Support Team to coordinate needs across the wider Affirm team Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams. Familiarity working with engineering teams is desirable, but not required What We Look For 2-4 years of relevant administrative experience Ability to work independently as well as across various teams Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment Working knowledge of Google Suite, Microsoft Office, Navan, Zoom Strong work ethic, professionalism, confidentiality, and good judgment Ability to deal with conflict as well as give and receive feedback diplomatically Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives. Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through DOT NOT DELETE OR FILL OUT THE INFORMATION BELOW: [DELETE IF NOT APPLICABLE TO ROLE] For U.S. non-variable roles use the template below: Pay Grade - 00 Equity Grade - 00 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.) USA base pay range (CA, WA, NY, NJ, CT) per year: $X - $X USA base pay range (all other U.S. states) per year: $X - $X [DELETE IF NOT APPLICABLE TO ROLE] For U.S. variable roles use the template below: Pay Grade - 00 Equity Grade - 00 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, which includes the annual base pay and the sales incentive target. Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.) USA On Target Earnings (CA, WA, NY, NJ, CT) per year: $X - $X USA On Target Earnings (all other U.S. states) per year: $X - $X [DELETE IF NOT APPLICABLE TO ROLE] For CAN/GBR roles use the template below: Pay Grade - 00 Equity Grade - 00 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. [IF APPLICABLE] For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, which includes the annual base pay and the sales incentive target. Base pay is part of a total compensation package that may include monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents). In addition, the employees may be eligible for equity rewards offered by Affirm Holdings, Inc. (parent company). (CHOOSE ONE - CAN or GBR) base pay range per year: $X - $X [DELETE IF NOT APPLICABLE TO ROLE] For POL roles use the template below: Compensation & Benefits Pay Grade - 00 Equity Grade - 00 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. Base pay is part of a total compensation package that may include monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents). In addition, the employees may be eligible for equity rewards offered by Affirm Holdings, Inc. (parent company). POL base pay range per year: X zł - X zł Additional benefits include: • Type of employment: Contract of Employment • Flexible Spending Wallets for tech, food and lifestyle • Away Days - wellness days to take off work and recharge • Learning & Development programs • Parental leave • Employee Resource & Community Groups • This role is eligible for creative tax benefits, subject to applicable law and company policy [DELETE IF NOT APPLICABLE TO ROLE] For ESP roles use the template below: Compensation & Benefits Pay Grade - 00 Equity Grade - 00 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. Base pay is part of a total compensation package that may include monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents). In addition, the employees may be eligible for equity rewards offered by Affirm Holdings, Inc. (parent company). ESP base pay range per year: €X - €X Additional benefits include: • Flexible Spending Wallets for tech, food and lifestyle • Away Days - wellness days to take off work and recharge • Learning & Development programs • Parental leave • Employee Resource & Community Groups [ONLY KEEP THIS IF WE DO NOT SPONSOR THE ROLE] Please note that visa sponsorship is not available for this position. [REMOVE IF POSTING IS NOT REMOTE] LI-Remote Remote-first with flexibility built in Affirm is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affirm office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience. Benefits designed for you Our benefits reflect our commitment to care, transparency, and flexibility. Here are a few highlights: Health coverage at no cost: We cover 100% of premiums for employees and their dependents. Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you. Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to. Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affirm stock at a discount. We’re commit