Accounts Payable Specialist

RESPONSIBILITIES: 1. Process all invoices (communicate with departments at assigned locations): Process Accounts Payables under company payment terms, ensuring appropriate authorization per company policy Adhere to department procedures, ensuring documentation is accurate Meet with other departments as needed to resolve invoice issues Involve higher levels of management to resolve issues Ensure vendors are paid on time and accurately Maintain files for invoices and reports 2. Follow-up on all problem invoices: Visit assigned location for business understanding and issue resolution as needed Gather all necessary information and data (ex: packing slips, names, dates, documentation, system data) Sort out misunderstandings with vendors Get authorization to pay invoice Ensure procedures are followed in an accurate and timely manner (ex: received and entered into system) 3. Perform Month-End Tasks (Journal Entries & Balance Reports): Follow checklist for schedule and organization of all Month-End Tasks Create Journal Entries per checklist Reconcile accounts - Resolve issues as needed Prepare analyses Archive reports/documentation as required 4. Support Finance Department – as needed Create standard reports Support Fixed Asset Accounting Support Expense Reports and Corporate Credit Card issues 5. Kaizen Activity (Continuous Improvement): Perform TPS activities and methods to identify root causes Identify trends of waste (effort, supplies, etc) Work with other departments as needed Recommend and implement improvements Follow-up to confirm that countermeasures resolved issues Maintain 5 – S work environment, ensuring safety and organization Other duties as assigned. EDUCATION AND EXPERIENCE: Education High School and/or Associates Degree Experience & Skills 3+ Years Experience